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Sam Costa Half-Marathon 2023

Sunday March 19, 2023 through Saturday March 25, 2023


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This page provides a list of all volunteer opportunities available for this event.

If you are a group member and have your password, select your group from the list and complete the registration process.

If you wish to volunteer individually, click here to be taken to the job list below.


Event Groups (Password Required)

If you have received a volunteer group password, you can join your group by clicking its link and filling out the registration form.

Group Description City State
Aid Station #1 North end of the Cherry Tree walking trail - used twice by both races; near Mile 2 of both, Mile 6 of Quarter and Mile 12.5 of Half. Carmel IN
Aid Station #2 North of intersection at Main Street and Haverton - used once by both races; near Mile 4 of both. Carmel IN
Aid Station #3 In parking lot at south entrance of River Road Park - used by Half only; near Mile 6.2. Carmel IN
Aid Station #4 Along River Road path just north of crossover from River Trail at Tall Timber - used by Half only; near Mile 8. Carmel IN
Aid Station #5 On Arnett just east of the exit/entrance to 146th street - used by Half only; near Mile 10.2. Carmel IN
CIARA Central Indiana Amateur Radio Association Carmel IN
Costa Captain - Aid Stations Manage Aid Stations. Make sure sufficient volunteers are assigned and all material is on the course prior to the race. This may include counting and procuring cups, Gatorade, etc. prior to race day. Carmel IN
Costa Captain - Award/Memorabilia Setup Organize the set up the awards and finishing medals after the race starts. Train volunteers on finishing medal process. Carmel IN
Costa Captain - Course Sentries Assign course sentries to positions on race course. Round up addition sentry volunteers as needed. Instruct sentries on race day duties and ensure they are all in place prior to race start. Carmel IN
Costa Captain - Course Set-up and Teardown Saturday Assist Race Director with course set-up and tear down activities on race day. Direct other course management volunteers as needed. Carmel IN
Costa Captain - Course Set-up Friday Assist Race Director with course set-up and tear down activities. Direct other course management volunteers as needed. Carmel IN
Costa Captain - Finish Line & Finish Line Refreshments Management Coordinate all activities at the Finish Line Area, including directing runners, clipping tags, distributing top 50 medals and training finish line refreshment volunteers. Assist with clean-up around finish line post race. Carmel IN
Costa Captain - Food Order and Delivery Order food for finish line and coordinate pick up and delivery of food on Friday night. Order and deliver donuts and juice for volunteers on Saturday morning. Carmel IN
Costa Captain - Friday Deliveries and Truck Rental Organize pick-up and delivery of all food, supplies and equipment on Friday evening. Carmel IN
Costa Captain - Friday Night Prep Manage activities during FNP, including cleaning and staging aid station supplies, sorting apparel, and setting up reg. area. Need 1 Captain upstairs and 1 downstairs. Carmel IN
Costa Captain - Information Center Manage the Information Center during registration and after the race, including handing out half marathon finishing medals. Carmel IN
Costa Captain - Marketing Find ways to advertise the race to produce a larger field of runners. Carmel IN
Costa Captain - Pace Car Driver for Half Marathon Drive pace car for Half Marathon Carmel IN
Costa Captain - Pace Car Driver for Quarter Marathon Drive pace car for Quarter Marathon. Carmel IN
Costa Captain - Post Race Clean-up & Truck Return Facilitate the clean-up of the church - pack up awards, shirts, signs and all other Costa related materials for transport to the Townsend's or the IR/IW storage unit. Take cardboard to the dumpster. Return tables and chairs to their appropriate places within the church. Unload supplies at the storage unit and return the truck. Carmel IN
Costa Captain - Registration Direct registration process and packet pick-up on race day. Carmel IN
Costa Captain - Vintage Shirts Sell vintage shirts, current apparel, and exchange labels after race. Handle general questions from runners post race. Assist with pack-up after awards. Carmel IN
Costa Captain - Volunteer Solicitation Solicit volunteers from Indy Runners and the local communities. Including schools (running teams and clubs who need service hours), volunteer organizations, other running clubs, etc. Carmel IN
Costa Captain - Yard Sign Installation Install yard signs in neighborhoods along the Sam Costa Half Marathon route at least five days before the race. Carmel IN
HSE Habitat for Humanity Bag Check Students from HSE will provide a safe place for participants and volunteers to leave their belongings during the race. Carmel IN
Yard Sign Installation Place yard signs according to the map from the race director. Completing this task in teams of two makes it much easier.
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IN

Event Jobs

If you are interested in a job listed below, please click on its link to fill out a registration form.

Job Description Date & Time City / State Location Volunteers Needed
Aid Stations / Water Stops Pre-race table prep, provide drinks to participants during the race, clean up afterward. Start: 7:30 AM, 3/25/2023
End: 12:00 PM, 3/25/2023
Timezone: Eastern Time(US)
Carmel, IN Northview Church 32
Award and Post Race Memorabilia Distribution Hand out personal race summaries and half/Qtr marathon finishing medals. Assist vintage shirt sales with exchange of labels for undistributed race shirts and sales of vintage apparel. Help pack up signs and apparel after awards ceremony. Start: 9:00 AM, 3/25/2023
End: 2:00 PM, 3/25/2023
Timezone: Eastern Time(US)
Carmel, IN Northview Church 10
Course Set-up - Friday Afternoon Transport of equipment and supplies from storage facility to venue and course set-up. Start: 12:00 PM, 3/24/2023
End: 5:00 PM, 3/24/2023
Timezone: Eastern Time(US)
Carmel, IN Northview Church 3
Course Set-up - Friday Evening Course marking, directional signage, and mile-marker set-up the evening before the race. Start: 5:00 PM, 3/24/2023
End: 9:00 PM, 3/24/2023
Timezone: Eastern Time(US)
Carmel, IN Northview Church 3
Course Set-up and Tear-down - Saturday Course marking, directional signage, and mile-marker set-up and pickup on race day. Return of equipment to storage facility. Start: 6:30 AM, 3/25/2023
End: 2:00 PM, 3/25/2023
Timezone: Eastern Time(US)
Carmel, IN Northview Church 6
Finish Line Set up and tear down finish chutes, assist with scoring, clip shoe tags and hand out top 50 finishing medals. Start: 8:30 AM, 3/25/2023
End: 12:30 PM, 3/25/2023
Timezone: Eastern Time(US)
Carmel, IN Northview Church 4
Friday Night Prep Help set up all areas of the venue the evening before the race. (Sort apparel, clean coolers, hang signs, etc.) Start: 5:00 PM, 3/24/2023
End: 9:00 PM, 3/24/2023
Timezone: Eastern Time(US)
Carmel, IN Northview Church 20
Post-race Clean-up Collect and remove race items from venue, clean and return to pre-race conditions. Help load truck to be taken to storage. Start: 11:30 AM, 3/25/2023
End: 3:00 PM, 3/25/2023
Timezone: Eastern Time(US)
Carmel, IN Northview Church 4
Race Sentries Direct runners to keep them on course and cheer for them. Start: 7:30 AM, 3/25/2023
End: 12:00 PM, 3/25/2023
Timezone: Eastern Time(US)
Carmel, IN Northview Church 45
Refreshment Area at Finish Provide drinks and snacks to all race participants Start: 8:30 AM, 3/25/2023
End: 12:30 PM, 3/25/2023
Timezone: Eastern Time(US)
Carmel, IN Northview Church 5
Registration Pre-reg packet pick-up, race day registration, volunteer check-in, vintage shirt sales, information center, etc. Start: 6:30 AM, 3/25/2023
End: 8:45 AM, 3/25/2023
Timezone: Eastern Time(US)
Carmel, IN Northview Church 26

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